CONSTITUTION AND BY-LAWS
Clearwater Horseshoe Club
Inasmuch as the art of horseshoe pitching affords a pleasant and competitive sport, suitable to all persons, and with a desire to teach, promote and foster the game as a sport; insure its continued existence and growth; authorize and conduct league play and tournaments in the Clearwater area, as well as lend support to the Florida Horseshoe Pitchers Association, we the members do hereby establish the following Constitution and By-Laws for the Clearwater Horseshoe Club.
ARTICLE I (Name)
The name of this organization shall be known as the Clearwater Horseshoe Club, hereafter referred to as the Club.
ARTICLE II (Administration)
1. All legislative power herein granted shall be vested in the members assembled in a lawful meeting.
2. Regular business meetings shall be held from October through May. The annual meeting and election of officers shall be held in March each year.
3. Special meetings may be called at any time by the President or by a majority of the officers. All members must be informed at least 2 days in advance of the time, place and purpose of the meeting.
4. A quorum shall consist of at least 10 members present who will have authority to transact the business of the Club.
5. Voting shall be by ballot, secret ballot, rising vote or ayes and nays, at the discretion of the Chairman. Voting by proxy will not be allowed.
6. Unless otherwise stated here, a majority vote of the members present in a lawful meeting shall be necessary and sufficient except for changes to the Constitution and By-Laws which shall require a two-thirds vote.
7. Roberts Rules of Order, reading as follows, shall govern the order of conducting all meetings:
1. Reading of Minutes of previous meeting
2. Approval, addition or correction of the minutes
3. Reading of financial report
4. Reports of officers, boards and standing committees
5. Reports of special committees
6. Report of the President
7. Unfinished business
8. New business
9. Report of good and welfare work
11. Election of officers
8. The officers of the Club shall consist of a President, First Vice President, Second Vice President, Third Vice President, Secretary, Treasurer, Tournament Director, League Director, Web Administrator and Director of Facilities. These officers shall constitute the Executive Council of the Club. At least five, of these officers must be present at an Executive Council meeting to constitute a quorum. All officers will also serve as Directors of the Club.
9. The Executive Council of the Club shall be in charge of its affairs. They are empowered to transact such business, in the interest of the sport and the Club, as they deem advisable, providing it is not contrary to the Constitution and By-Laws of the Club.
10. The officers shall be elected at the first annual meeting after the first day of January of the current year and shall be elected for a term of one year, to commence June 1.
11. In event of the death, resignation or removal of an officer, the President, with approval of the Executive Council, may make appointments to fill the unexpired terms. Should the office of Presidency become vacant due to death, resignation or removal, the first Vice President shall become President, the second Vice President shall become first Vice President and the third Vice President shall become second Vice President. The new President shall appoint a new third Vice President to serve the unexpired term, subject to approval of the Executive Council.
12. Any officer of the Executive Council may be removed from their position upon failure to perform the duties of their office, or for any reason or action that tends to discredit or reduce the efficiency of the Club. Said removal shall be effected only by unanimous vote of the Executive Council remaining.
ARTICLE III (Judiciary)
1. The duties of the President shall be to preside at all meetings and to administer the business of the Club, to pass on any obligations of the Club before they are incurred, and to handle whatever other matters that may come to his attention in promoting the best interest of the Club. He may assign specific duties to the other members of the Executive Council. The remaining officers of the Club shall at all times perform whatever duties their offices imply and be ready and willing to cooperate with the other members of the Executive Council on matters which may arise. All, working together, shall continuously strive to encourage, promote and advance the game of horseshoes, the Club, the harmony of its members and fulfill any duties assigned to them by the President. The President has the authority to write checks if required.
2. The Secretary shall keep accurate minutes of all meetings and shall be custodian of records, correspondence and other documents belonging to the Club.
3. The Treasurer shall be custodian of all funds of the Club and keep accurate records of expenditures of its funds. The Treasurer shall deposit all monies received to a special account in the name of the Club in such bank as designated by the Executive Council. The Treasurer shall make a complete statement of monies received and paid out to the members at each annual meeting and at other times, as required by the Executive Council.
4. Expenditure of funds, except for routine court maintenance and operating supplies, must be approved by the Executive Council. Capital type expenditures exceeding $1,000.00 must be approved by the membership.
5. All elected Officers shall be paid an annual expense allowance of $100.00 each.
1. Any reputable person may become a member of the Club upon recommendation of two Club members and payment of annual dues. The annual dues shall be determined by the membership. This fee entitles one to membership for the calendar year in which it is paid.
2. The fiscal year of the Club shall be January 1 thru December 31 of the same year.
1. The Club may adopt such By-Laws as it deems necessary. By-Laws shall be adopted when approved by a majority vote of the members in good standing present at any regular meeting.
1. The Executive Council shall define and interpret the Constitution and By-Laws. Technical points shall be submitted to it for decision and the ruling by the Executive Council shall be declared official, unless otherwise ruled by a two-thirds vote of members at a regular meeting.
1. A member may be suspended for: (1) Non-payment of dues, (2) Willfully violating the Constitution, By-Laws, Rules or Regulations of the Club, (3) By conduct unbecoming a member.
2. Members suspended for non-payment of dues shall be reinstated upon payment of an amount determined by the Executive Council. Those violating other items in paragraph 1 of this Article shall be suspended for one year, and may be reinstated any time thereafter by the majority vote of the Executive Council. No member shall be suspended until given a fair trial before the Executive Council.
1. The NHPA Official Rules for Pitching Horseshoes, except those specifically stated otherwise in By-laws of the Florida Horseshoe Pitchers Association, shall govern in tournaments and leagues conducted by the Club.
2. The Club may conduct such tournaments and league play as approved by a majority vote of the members. The Tournament Director shall submit a schedule of proposed sanctioned tournaments to the Florida Horseshoe Pitchers Association for approval as required by that Association.
3. The Tournament Director shall report promptly the results of each sanctioned tournament to the Statistician of the Florida State Horseshoe Pitchers Association in format required by the Statistician.
4. No player may indulge in actions, words, or phrases, disturbing to an opponent, nor will profane or abusive language by any member be permitted upon the tournament grounds. Violations shall be reported to the Executive Council. Violators of this rule shall be subject to suspension from the Club for one year.
5. Proper attire (shirts, blouses, shorts, slacks, skirts, etc) will be worn at all times during league play. No bare backs. Members are encouraged to wear a regulation shirt with the last name on the back during tournament play.
Approved by members of the Clearwater Horseshoe Club at a regular meeting held (date) March 1, 1988.